Job Description

CarDon is a family-owned senior-living company with more than 20 communities in the Midwest. We offer independent and assisted living, rehabilitation, skilled nursing and memory support. We’re rapidly growing, offer a wide variety of career paths, and reward bright ideas and hard work . Work for the best and join the Heart of the CarDon family of care.

The Assistant Business Office Manager at Lincoln Hills plays a crucial role in ensuring the smooth operation of the office by supporting the Business Office Manager in various administrative and financial tasks. This position is responsible for maintaining accurate financial records, managing accounts payable, and overseeing general office duties to enhance efficiency. The successful candidate will contribute to the overall financial health of the organization by ensuring timely processing of invoices and maintaining organized documentation. Additionally, this role involves collaborating with other departments to facilitate effective communication and workflow. Ultimately, the Assistant Business Office Manager will help create a positive work environment that supports the organization’s goals and objectives.

Job Responsibilities

• Assist in managing daily office operations and ensure compliance with company policies.
• Process accounts payable transactions, including invoice verification and payment processing.
• Maintain accurate bookkeeping records and assist in financial reporting.
• Coordinate general office duties such as scheduling meetings, managing correspondence, and maintaining office supplies.
• Support the Business Office Manager in various administrative tasks and special projects as needed.

Minimum Qualifications

• High school diploma or equivalent; associate’s degree in business administration or related field preferred.
• Proven experience in office management or administrative support roles.
• Strong knowledge of accounts payable processes and bookkeeping practices.

Preferred Qualifications

• Experience with accounting software and office management systems.
• Certification in bookkeeping or office management.
• Previous experience in a healthcare or senior living environment.

Skills

The required skills in office management and accounts payable are essential for maintaining organized financial records and ensuring timely payments. Proficiency in office administration allows the candidate to efficiently handle daily tasks, such as scheduling and correspondence, which are vital for smooth operations. General office duties require strong organizational skills to manage multiple responsibilities effectively. Bookkeeping skills are utilized to maintain accurate financial documentation, which supports the overall financial integrity of the organization. Preferred skills, such as familiarity with accounting software, enhance the candidate’s ability to streamline processes and improve efficiency in financial reporting.

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